The AmbuTrak software includes the ability to create fully custom inspection forms that can be used to capture information about anything from vehicle or equipment condition to crew incident reports. And since it is designed specifically for the demands of the Emergency Medical Services Industry it fits directly in to the processes used today to manage inventory, assets and fleet maintenance requirements in Fire Departments, Ambulance Services and EMS Agencies.
AmbuTrak Check Sheets provide unlimited flexibility, some examples include
- Capture Vehicle Mileage and Fuel – Quickly capture vehicle mileage and fuel while performing the overall vehicle inventory and maintenance inspection. Report these number directly to the Fleet Supervisor or Maintenance Facility in real time or via a scheduled report to keep your vehicles on track for scheduled maintenance.
- Maintenance Inspections – Convert your current maintenance inspection forms to electronic format and enable Notifications to Supervisors when exceptions are reported. Route those notification to the appropriate individuals for immediate action.
- Multiple Questionnaires – Create as many questionnaires as you need to manage your organization and change the questions in real time when the operation seeks additional or supplemental information.
- Fully Integrated Inventory Management, Asset Management and Fleet Management - AmbuTrak is a complete system that brings all your company inventory and assets under a single application.
- Clean, Simple Crew Member Interface – The Check Sheet interface makes it easy for your crew members to perform their inspections of inventory, vehicles and stations. It is feature rich yet simple to use so your crews can save time and reduce service outages and improve vehicle turn around times during shift changes. Alerts and exception reports drive accountability for inspection quality with crew members, keep supervisors informed and operations running smoothly.
Ambutrak’s Application Architecture
AmbuTrak is a managed web-based application, there are no expensive hardware packages to purchase or software disks to install. All that’s needed is an Internet connection and an optional barcode scanner ($175.00). Since Ambutrak is provided as a subscription service it is also scalable based on the number of stations and vehicles in your fleet, providing the right fit for any size operation. The basic subscription includes all the application technology, software maintenance, support and training you will need to implement a first class management system.
The AmbuTrak Software is made up of four distinct components. The easy to use Crew Member Interface benefits emergency personnel working in the field within ambulances, fire rescue vehicles or surveying disaster trailers. The Station Manager provides an easy method to issue supplies for departments that do not have a locked or controlled supply area. The Back Office Administration Suite services the office employees, responsible for ordering and tracking all emergency supplies and reporting on business performance. The Mobile Scanner Application supports operations that seek mobility when receiving or issuing supplies.
Crew Member Interface
The simple, easy to use program works like this. Fire, Ambulance or Disaster Management workers log in to the web-based application and conduct inventory of all supplies on board. AmbuTrak automatically sends a request to the back office for any equipment that needs restocking, allowing for orders to be filled immediately. This electronic tracking and recording system eliminates time-consuming paper check sheets and makes workers accountable for the supplies and equipment. Because AmbuTrak reports show usage, supply cost, serial numbers and expiration dates you know your inventory is always up to date and more importantly, not going to waste.
The Crew Interface also allows you to track supply usage on a per call basis. Crew members simply enter the run number or EPCR number and note the supplies used. Once completed the vehicles inventory is updated and a supply request to restock is generated. The electronic call records can then be accessed at any time for quality assurance reviews.
Back Office Administration Suite
In the back office, employees using AmbuTrak know exactly what supplies are on the supply room shelves or on vehicles and how much inventory is actually being used. This can reduce overall inventory by up to 30% and cut down on overstocking. When supplies run low, AmbuTrak automatically sends alerts in time for more inventory to be ordered and shelves restocked. A powerful reporting engine provides management personal with both standardized and custom reports to improve operational efficiency.
Mobile Scanner Application
The Mobile Scanner Application performs many of the back office functions while releasing the user from the desktop computer. Developed using Windows CE 5.0, this powerful little application can capture inventory data and synchronize in real time with your database or store information offline and synchronize later when a simple wireless connection is available. The Mobile Scanner Application’s streamlined work flow further improves the operational efficiency for larger organizations.
Fleet Maintenance Application
Maintaining the fleet is a critical piece of all EMS Agencies and Fire Departments. Since AmbuTrak Fleet Maintenance is integrated with your daily crew routines the fleet manager knows exactly what repairs are needed and when the vehicle will be due back in for its next scheduled maintenance. Keeping track of mileage, fuel, fuel costs, maintenance and repairs with AmbuTrak Fleet Maintenance will eliminate the redundant processes we see at many departments today while providing you a single place to manage all your vehicle information.
