AmbuTrak is the only Inventory Management software designed specifically for the demands of the Emergency Medical Services Industry. Its unique processes set it apart from standard warehouse inventory software, making it the #1 choice for inventory control in the industry. Its scalability and low cost of ownership make realizing a return on investment easy.
Why AmbuTrak Inventory Management Software has become the Industry Leader
- Organization Friendly - AmbuTrak provides you with the tools needed to manage supply inventory, fixed and mobile assets and vehicles. Since AmbuTrak was designed for the industry it easily replaces today’s paper/manual processes providing incredible organization, cost reduction and management reporting that will grow with you.
- Scalable to Manage Multiple Locations – Whether you operate 1 supply room servicing 5 ambulances or a distribution center with 15 supply stations serving 100 vehicles of all types you can rely on AmbuTrak to provide you real time information regarding your organizations supply inventory.
- Save Time while adding Accountability - Electronic record keeping coupled with barcode scanning decreases actual inventory time by more than half. The American recognized standard is that each paper based transaction takes approximately 7 seconds. ROI determination is that barcode scanning of the same transaction improves the labor efficiency by 60-70% and a mean transaction time of 2.1 seconds. During a manual inventory, papers can get lost or damaged, items miscounted, not to mention illegible handwriting and lack of accountability reporting. Time is crucial in this field, AmbuTrak has many tools to save your operation time and money.
- User Error Eliminated – With AmbuTrak, inventory data collected is automatically uploaded to your database. By automating your inventory process, data entry errors are nearly eliminated. During the inventory process workers can often make mistakes reading, misreading, and hand writing inventory data. In addition, errors are often made entering hand written data manually into a database or excel spreadsheet.
- Track Expiration Dates - With AmbuTrak you not only save money by rotating stock, but you can also save money by sending items with expiration dates back to your supply vendor for a full or partial credit. AmbuTrak provides the peace of mind that critical items are never expired and that the growing number of medical supplies carrying expiration dates are properly managed.
- Just In Time Ordering – Place an order in less than one minute. AmbuTrak provides you automated notification of when to order and how much to order. No more manual counting or overstock, knowing an accurate usage history allows you to set par restocking levels for to streamline supply levels and the ordering process.
- Purchase Orders – Easily create Purchase Orders that are based on your current inventory and reorder points. You can then send the purchase orders directly to your suppliers via email or fax, or you can import the Purchase Order data in to your enterprise accounting system.
- Management and Exception Reporting – The best inventory management processes are worthless if you can’t quantify your decisions. AmbuTrak provides a large library of canned reports and an easy to use interface for generating custom reports. Each report can be scheduled and emailed for even more convenience.
- Fully Integrated Asset Management and Vehicle/Station Maintenance Inspection Forms – AmbuTrak is a complete system that brings all your company inventory and assets under a single application. [Read More About the AmbuTrak Check Sheet]
Ambutrak’s Application Architecture
AmbuTrak is a managed web-based application, there are no expensive hardware packages to purchase or software disks to install. All that’s needed is an Internet connection and an optional barcode scanner ($175.00). Since Ambutrak is provided as a subscription service it is also scalable based on the number of stations and vehicles in your fleet, providing the right fit for any size operation. The basic subscription includes all the application technology, software maintenance, support and training you will need to implement a first class management system.
The AmbuTrak Software is made up of four distinct components. The easy to use Crew Member Interface benefits emergency personnel working in the field within ambulances, fire rescue vehicles or surveying disaster trailers. The Station Manager provides an easy method to issue supplies for departments that do not have a locked or controlled supply area. The Back Office Administration Suite services the office employees, responsible for ordering and tracking all emergency supplies and reporting on business performance. The Mobile Scanner Application supports operations that seek mobility when receiving or issuing supplies.
Crew Member Interface
The simple, easy to use program works like this. Fire, Ambulance or Disaster Management workers log in to the web-based application and conduct inventory of all supplies on board. AmbuTrak automatically sends a request to the back office for any equipment that needs restocking, allowing for orders to be filled immediately. This electronic tracking and recording system eliminates time-consuming paper check sheets and makes workers accountable for the supplies and equipment. Because AmbuTrak reports show usage, supply cost, serial numbers and expiration dates you know your inventory is always up to date and more importantly, not going to waste.
The Crew Interface also allows you to track supply usage on a per call basis. Crew members simply enter the run number or EPCR number and note the supplies used. Once completed the vehicles inventory is updated and a supply request to restock is generated. The electronic call records can then be accessed at any time for quality assurance reviews.
Back Office Administration Suite
In the back office, employees using AmbuTrak know exactly what supplies are on the supply room shelves or on vehicles and how much inventory is actually being used. This can reduce overall inventory by up to 30% and cut down on overstocking. When supplies run low, AmbuTrak automatically sends alerts in time for more inventory to be ordered and shelves restocked. A powerful reporting engine provides management personal with both standardized and custom reports to improve operational efficiency.
Mobile Scanner Application
The Mobile Scanner Application performs many of the back office functions while releasing the user from the desktop computer. Developed using Windows CE 5.0, this powerful little application can capture inventory data and synchronize in real time with your database or store information offline and synchronize later when a simple wireless connection is available. The Mobile Scanner Application’s streamlined work flow further improves the operational efficiency for larger organizations.
Fleet Maintenance Application
Maintaining the fleet is a critical piece of all EMS Agencies and Fire Departments. Since AmbuTrak Fleet Maintenance is integrated with your daily crew routines the fleet manager knows exactly what repairs are needed and when the vehicle will be due back in for its next scheduled maintenance. Keeping track of mileage, fuel, fuel costs, maintenance and repairs with AmbuTrak Fleet Maintenance will eliminate the redundant processes we see at many departments today while providing you a single place to manage all your vehicle information.
