AmbuTrak’s Fleet Maintenance software is designed to support the management of vehicle maintenance schedules, repairs and maintenance costs. It is integrated with AmbuTrak’s Check Sheet and inventory management capabilities to provide a complete vehicle tracking system.
The best alternative for managing fleet vehicle maintenance and repairs
- Simple User Interface – As a Fleet Manager or Supervisor in charge of record keeping you want to minimize the time it takes tracking maintenance and costs, while knowing what services are due. The AmbuTrak interface accomplishes this goal with easy to use interfaces and management reporting.
- Maintenance Forms – Quickly create fleet maintenance forms so that when a vehicle comes in for service you are prompted to capture only the information required for that service. Your forms can be very generic or targeted specifically to each type of vehicle you service.
- Maintenance Schedules – For routine maintenance add your form to a schedule so your fleet manager will prompt you when maintenance is due. Schedules may be set by any combination of time, miles or odometer hours.
- Performing Maintenance – When maintenance is due the maintenance will show in your work queue to help you plan your week. When used in conjunction with the AmbuTrak Check Sheet all additional maintenance and repairs reported by your crew members will also be shown.
- AmbuTrak Check Sheet Integration – Crew members can report Mileage, Fuel, Fuel Costs and vehicle problems directly to the Fleet Manager while performing their daily inspections. This makes it easy to keep up with the daily vehicle costs and reduces redundant data entry while keeping the fleet maintenance on schedule. [Read More About the AmbuTrak Check Sheet]
- Tracking Costs – Fleet Management leverages the same powerful reporting tools available in Ambutrak so you can easily report on Cost Per Mile, Miles Per Gallon or any other metric you can dream up. You can also create simple reports to track when failures occur so that you can take a proactive approach to repairs.
Ambutrak’s Application Architecture
AmbuTrak is a managed web-based application, there are no expensive hardware packages to purchase or software disks to install. All that’s needed is an Internet connection and an optional barcode scanner ($175.00). Since Ambutrak is provided as a subscription service it is also scalable based on the number of stations and vehicles in your fleet, providing the right fit for any size operation. The basic subscription includes all the application technology, software maintenance, support and training you will need to implement a first class management system.
The AmbuTrak Software is made up of four distinct components. The easy to use Crew Member Interface benefits emergency personnel working in the field within ambulances, fire rescue vehicles or surveying disaster trailers. The Station Manager provides an easy method to issue supplies for departments that do not have a locked or controlled supply area. The Back Office Administration Suite services the office employees, responsible for ordering and tracking all emergency supplies and reporting on business performance. The Mobile Scanner Application supports operations that seek mobility when receiving or issuing supplies.
Crew Member Interface
The simple, easy to use program works like this. Fire, Ambulance or Disaster Management workers log in to the web-based application and conduct inventory of all supplies on board. AmbuTrak automatically sends a request to the back office for any equipment that needs restocking, allowing for orders to be filled immediately. This electronic tracking and recording system eliminates time-consuming paper check sheets and makes workers accountable for the supplies and equipment. Because AmbuTrak reports show usage, supply cost, serial numbers and expiration dates you know your inventory is always up to date and more importantly, not going to waste.
The Crew Interface also allows you to track supply usage on a per call basis. Crew members simply enter the run number or EPCR number and note the supplies used. Once completed the vehicles inventory is updated and a supply request to restock is generated. The electronic call records can then be accessed at any time for quality assurance reviews.
Back Office Administration Suite
In the back office, employees using AmbuTrak know exactly what supplies are on the supply room shelves or on vehicles and how much inventory is actually being used. This can reduce overall inventory by up to 30% and cut down on overstocking. When supplies run low, AmbuTrak automatically sends alerts in time for more inventory to be ordered and shelves restocked. A powerful reporting engine provides management personal with both standardized and custom reports to improve operational efficiency.
Mobile Scanner Application
The Mobile Scanner Application performs many of the back office functions while releasing the user from the desktop computer. Developed using Windows CE 5.0, this powerful little application can capture inventory data and synchronize in real time with your database or store information offline and synchronize later when a simple wireless connection is available. The Mobile Scanner Application’s streamlined work flow further improves the operational efficiency for larger organizations.
Fleet Maintenance Application
Maintaining the fleet is a critical piece of all EMS Agencies and Fire Departments. Since AmbuTrak Fleet Maintenance is integrated with your daily crew routines the fleet manager knows exactly what repairs are needed and when the vehicle will be due back in for its next scheduled maintenance. Keeping track of mileage, fuel, fuel costs, maintenance and repairs with AmbuTrak Fleet Maintenance will eliminate the redundant processes we see at many departments today while providing you a single place to manage all your vehicle information.
